INTERNATIONAL MEDIATION AND ARBITRATION CHAMBER LLC

BOARD OF EXECUTIVE DIRECTORS

Office of Corporate Trade, Compliance & International Affairs

EXECUTIVE BOARD RESOLUTION

RESOLUTION No. 05/2026

Adoption of Mandatory Commercial Governance Standards for Commodity and Structured Trade Operations

Effective Date: April 14, 2026

Classification: Executive Internal Regulatory Resolution

Applicability: Binding Upon All Accredited Representatives, Consultants, Affiliates, Strategic Partners, and Authorized Operational Agents of IMAC

PREAMBLE

WHEREAS, the Board of Executive Directors of the INTERNATIONAL MEDIATION AND ARBITRATION CHAMBER LLC (IMAC) has determined that recurring institutional inefficiencies have arisen from commercially unsupported, speculative, or operationally deficient transaction proposals submitted through its accredited network;

WHEREAS, such conduct has resulted in undue diversion of institutional resources, unnecessary allocation of operational manpower, and avoidable exposure of IMAC’s corporate reputation before legitimate market participants;

WHEREAS, the Board recognizes the necessity of implementing stricter governance standards, counterparty screening requirements, and transaction viability controls in order to preserve the institutional integrity, productivity, and market standing of IMAC;


NOW, THEREFORE, BE IT RESOLVED THAT:

SECTION 1 – ADOPTION OF MANDATORY GOVERNANCE STANDARDS

IMAC hereby adopts mandatory internal governance standards applicable to all commodity and structured trade transactions facilitated, promoted, intermediated, or otherwise supported through its institutional platform.


Such standards shall apply, without limitation, to transactions involving:

  • Petroleum and Petroleum Derivatives;
  • Sugar and Food Commodities;
  • Agricultural Commodities and Inputs;
  • Fertilizers;
  • Minerals and Metals;
  • Chemical and Industrial Products;
  • Energy Commodities;
  • Any Other Structured Tradeable Asset.

SECTION 2 – PROHIBITION OF SPECULATIVE OR UNSUPPORTED TRANSACTIONAL CONDUCT

IMAC shall not participate in, support, or allocate institutional resources toward:


  • speculative circulation of offers or documents;
  • exploratory negotiations lacking verified commercial demand;
  • unsupported supplier or buyer representations;
  • commercially irrational intermediary structures;
  • transactions lacking minimum demonstrable viability.

SECTION 3 – MANDATORY BUYER AND SUPPLIER QUALIFICATION

No transaction shall advance absent prior reasonable verification of:

Buyer Qualifications

  • Genuine Product Demand;
  • Defined Commercial Parameters;
  • Demonstrable Financial Capacity;
  • Operational Capability;
  • Regulatory Eligibility Where Applicable.

Supplier Qualifications

  • Commercial Legitimacy;
  • Authority/Mandate of Representation;
  • Product Control or Contractual Access;
  • Delivery Capability;
  • Verifiable Performance History.

SECTION 4 – REQUIRED TRANSACTION FLOW

All accredited personnel shall adhere to the following mandatory transaction protocol:


  1. Preliminary Opportunity Screening
  2. Commercial and Documentary Pre-Qualification
  3. Compliance / Due Diligence Review
  4. Contractual Protection of Intermediary Interests
  5. Controlled Supplier / Seller Engagement
  6. Principal Transaction Structuring
  7. Closing Supervision and Execution Monitoring

SECTION 5 – IDENTIFICATION OF RED FLAG CONDUCT

The following conduct shall constitute heightened risk indicators warranting immediate review, escalation, suspension, or termination of negotiations:

  • Refusal to evidence financial capability;
  • Refusal to evidence authority or product control;
  • Premature POP demands;
  • Excessive intermediary layering;
  • Technically deficient or inconsistent transactional narratives;
  • Repeated procedural deviations;
  • Speculative “paper broker” behavior.

SECTION 6 – DUTIES OF ACCREDITED PERSONNEL

All accredited IMAC agents, representatives, consultants, and partners shall:


  • Exercise professional diligence and commercial discipline;
  • Preserve institutional time and resources;
  • Protect IMAC’s reputation in all market-facing conduct;
  • Avoid speculative or non-viable engagements.

SECTION 7 – ENFORCEMENT AND DISCIPLINARY AUTHORITY

Failure to comply with this Resolution may result in disciplinary action, including but not limited to:


  • Formal Written Warning;
  • Restriction of Access to Institutional Opportunities;
  • Temporary Operational Suspension;
  • Review of Accreditation Status;
  • Permanent Revocation of Accreditation or Authorization.


SECTION 8 – BOARD POLICY STATEMENT


The Board of Executive Directors hereby affirms: 

IMAC prioritizes substance over appearance, execution over speculation, and disciplined professionalism over informal improvisation 

It is the institutional policy of IMAC to maintain an internationally respected, technically disciplined, and commercially credible transaction platform.


EFFECTIVENESS

This Resolution shall take immediate effect upon issuance and shall remain binding until amended, superseded, or revoked by subsequent Executive Board action.

SO ORDERED BY THE BOARD OF EXECUTIVE DIRECTORS



IINTERNATIONAL MEDIATION AND ARBITRATION CHAMBER LLC

Board of Executive Directors

Office of Corporate Trade, Compliance & International Affairs

www.InterArbitral.org